Gerry McGuire, Chief Executive Officer
Leanne, Business Partner
Sinbau Pty Ltd t/a Your Building & Maintenance Team (YBMT)
1/39 Achievement Crescent, Acacia Ridge QLD 4110
Dear Gerry and Leanne,
Re: Fixed Term CFO Services Deed - Execution Required by 30 June 2026
I am pleased to formally present the Fixed Term CFO Services Deed for your review and execution. This deed sets out the terms under which I, Carla Oliver, will provide chief financial officer services to YBMT on a performance-only basis commencing 1 July 2026 for a fixed term of three years to 30 June 2029.
I want to be direct about what this arrangement means for YBMT. You pay nothing unless the business performs. There is no base retainer, no monthly consulting fee, no cost to YBMT until revenue targets are met and profit is delivered. My remuneration is funded entirely by the growth I generate, structured as a performance bonus capped at $250,000 per year (ex GST) only if we hit the agreed financial targets together.
The financial targets I am proposing are based on a disciplined growth plan for YBMT over the three contract years. I have reverse-engineered a full P&L budget from the top down at a 34% blended gross profit margin - the minimum margin the business must maintain for the arrangement to work for both of us:
| P&L Line | Year 1 - FY2026-27 | Year 2 - FY2027-28 | Year 3 - FY2028-29 |
|---|---|---|---|
| Revenue | $5,200,000 | $7,000,000 | $10,000,000 |
| Less: Direct Costs / COGS (66%) | ($3,432,000) | ($4,620,000) | ($6,600,000) |
| Gross Profit (34% GPM) | $1,768,000 | $2,380,000 | $3,400,000 |
| Less: Overheads & Fixed Costs | ($1,268,000) | ($1,630,000) | ($2,400,000) |
| Net Profit (before CFO fees) | $500,000 | $750,000 | $1,000,000 |
| Net Profit Margin | 9.6% | 10.7% | 10.0% |
| Blended GPM Gateway (fee trigger) | 34.0% | 34.0% | 34.0% |
| Revenue Growth | $4.2M → $5.2M | $5.2M → $7.0M | $7.0M → $10.0M |
Year 1 revenue of $5,200,000 represents a minimum floor of $100,000 per week invoiced, achievable with YBMT's existing pipeline and the structured financial disciplines I will put in place from Day 1. Year 3 targets $10,000,000, more than doubling the current $4.2M turnover over the contract period.
My fee structure is straightforward. Each quarter, my actual results are compared against the quarterly budget. Fees are only earned when the business hits the thresholds below, and only if the 34% GPM is maintained:
| Tranche | Threshold | Annual Fee | Quarterly Fee | Paid When |
|---|---|---|---|---|
| Revenue - Tier 1 | 90% – 94.99% of budget | $50,000 | $12,500 | 85% this quarter + 15% at year-end True-Up |
| Revenue - Tier 2 | 95% – 99.99% of budget | $75,000 | $18,750 | 85% this quarter + 15% at year-end True-Up |
| Revenue - Tier 3 | ≥ 100% of budget | $100,000 | $25,000 | 85% this quarter + 15% at year-end True-Up |
| Net Profit - Tier 1 | 85% – 89.99% of budget | $75,000 | $18,750 | 85% this quarter + 15% at year-end True-Up |
| Net Profit - Tier 2 | 90% – 99.99% of budget | $112,500 | $28,125 | 85% this quarter + 15% at year-end True-Up |
| Net Profit - Tier 3 | ≥ 100% of budget | $150,000 | $37,500 | 85% this quarter + 15% at year-end True-Up |
| Maximum Annual Fee (both tranches at 100%) | $250,000 | $62,500 | + GST on all payments | |
If the blended GPM falls below 34% in any quarter, fees for that quarter are deferred (not forfeited) until the annual True-Up in June. This protects YBMT from paying performance fees in a quarter where margin discipline has slipped, while ensuring I am not permanently disadvantaged if the GPM recovery was outside my control. The 15% annual holdback works the same way. It is released at year-end once full-year performance is confirmed.
I have attached the full deed for your review. It has been drafted under Queensland law as a formal deed of agreement under the Corporations Act 2001 (Cth). The key terms are:
| Term | Detail |
|---|---|
| Commencement | 1 July 2026 |
| Term | 3 years, expiring 30 June 2029 |
| Offer lapse | This deed lapses if not fully executed by 30 June 2026 |
| Governing law | Queensland, Australia |
| Base retainer | Nil. Performance only. |
| Fee cap | $250,000 per year (ex GST) |
| Key person | Carla Oliver. Personally performs all CFO services. |
| Early exit by YBMT | 90 days written notice + payment of pro-rata fees earned to exit date |
| Early exit by Cosai | 60 days written notice. No penalty to YBMT. |
| IP ownership | All work product, systems and financial models belong to YBMT |
| Confidentiality | Mutual. 3 years post-termination. |
To make execution as straightforward as possible, I have set up a secure digital signing portal where Gerry can review the full deed and sign electronically. No printing, no scanning. The portal also contains the Budget Setup and Financial Tracker so we can move straight into active management reporting from 1 July.
Action required from Gerry and Leanne by 30 June 2026:
Portal link: See toolbar above
Gerry, I have been grateful for the confidence you have placed in me as we have developed this arrangement. The structure we have agreed is genuinely one I believe is fair to both parties. YBMT carries zero financial risk, and I carry the performance risk entirely. If I do not deliver, I do not get paid. If I do deliver, YBMT will have grown from $4.2M to $10M in revenue and $500K to $1M in net profit over three years, and my fees will have been a fraction of the value created.
Leanne, I look forward to working with you both and to earning your trust through results. Please do not hesitate to contact me if you have any questions about the deed, the fee structure, or the budget assumptions before you sign.
Yours sincerely,